Why Do You Need to Archive Data?


Any business that is operating for quite a few years and is having a good growth gets a load of information to deal with. And storing these documents or data safely for future use is a challenge. Some of these are needed for legal issues that may arise in future. That is why you should opt for the best solution of data storage. 

The need to archive data

Often, you use your primary storage to store data that is needed by you and your employees on a regular basis. However, some data are not accessed regularly but still need storing for probable future use. Storing the huge quantity of data that is not frequently used in primary memory is a real problem. This is where data archiving comes in. Data is stored for a long time and is searched when needed. While the primary storage solution is designed for performance, capacity is the target of data archive solution. And here comes the importance of effective but easy-to-use software, like ArchiverFS. ArchiverFS is one of the only file archiving solutions that can archive to local storage just as easily as it can archive files to the cloud.

Here are some reasons to data storing discussed that will help you understand the practical benefits of data archiving:

It saves money

Data archiving has proven to save money while helping to add value to the brand. But for some businesses archiving data is a confusing thing. They become hesitant because of fear of archiving data that should be in the primary storage. Some business also can’t decide about the data that needs archiving. Businesses that have a huge amount of data need to decide about the data to be archived. This should be their priority as not having an effective data archiving strategy is a lost opportunity. When not archived, it is easier to lose inactive data as there is less chance that someone will keep track of these things. The lost may be a valuable one for future use. Archiving data is cheaper than recreating it. That is why businesses should choose data archiving to save some money that will otherwise be wasted on data recreating. 

An organization having access to the old data can have value added to the business over a period of time. Some data need to be stored for regulatory compliance. These may not be needed in the future. But losing them can cost the business much. The data on the primary storage needed to be backed up as this data is frequently accessed and losing it means a huge loss for any business. When a data archiving strategy is in work, the amount of data in the primary storage is less and backing it up is no issue. In fact, it lowers the costs of secondary storage while improving the backup and restore performance. Archives that provide search and retrieval procedures are suitable for easy access to data storage.

Consolidating data

As a business grows the amount of data also increases across the devices. This data keeps growing with everyday jobs related to the business. It becomes essential to consolidate the data. While de-duplication and stubbing of data is the primary facilities you get from archives, some software even offer you the chance of compressing the files. This helps any business to reduce the digital footprint which is a great reason to choose archiving with archiving software like ArchiverFS. You can find out more about ArchiverFS over at their website

Data Security and Compliance

With the rise of cyber-attacks, keeping data safe is a major concern with most business. When the unused old data is left on a high-traffic server, it increases the risk of cyber-breach. This can happen with a server offering proper access control. Saving the data in a different device or storage tier in a compressed form helps to reduce the risk of data breach. Maintenance of data integrity for a longer period of time is also possible through this. 

Access to Data

Pulling out files from some old data archive is nothing less than a pain. Accessing data from such a file archive does not comply with the modern fast forward world. Some solutions available in the market provide seamless access to the stored data to the end users with just a click of a button. With a great user experience, archiving data on archives help to increase productivity.

Data Management

With increasing data volume the management of data becomes a difficult task for any business to do. When the data that is not being frequently accessed is stored to a different storage space, managing the data on primary storage becomes much easier. Choose the archiving solutions that offers centralized data management and automate policy management because it is easier to manage data more efficiently with such solutions. 

Data Storage Costs

A company needs to pay for data storage. Whether it is cloud or server, it costs much to maintain the data. With archiving the data, depending on the data volume the costs reduces up to 50%. This is especially helpful with long-term data archiving as it helps to save some in the long run.

Data Backup and Optimization

Data backup is a tiresome process. When the information is archived, the process of backup does not get as tiresome as it used to be. Companies archiving their data find improved data backup times. In some cases this reason leads many companies to archive their data. There are archiving solutions that offer the option of replicating the data eliminating the need of backing up altogether. This is a cost-effective process that helps business financially.

Data Visualization

Data management plans must be done for properly storing and accessing the data. Without visualizing the data, it is nearly impossible for companies to create the data management plan. The best data archiving solutions in the market allow clients to visualize their data for formulation of the management plan. This helps companies with knowledge about the kind and age of the stored data and other critical information. This knowledge is the secret to good data archiving policies.